Family Relations & Match Support Specialist

Posted: 01/04/2022

 

JOB DESCRIPTION

 
 



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Position Title: 
Family Relations & Match Support Specialist (FRMSS)
Job Code:
 
 Salary: $27,040
Department:
Program
Location:  BBBS Office
Reports To: CEO Number of People Supervised:  0
       
   
POSITION PURPOSE
There are two primary functions of this position. One is as a Match Support Specialist to ensure child safety, positive impacts for youth, constructive and satisfying relationships between children and volunteers, and a strong sense of affiliation with BBBS on the part of volunteers.  The other function will be as a Family Relations Specialist to foster positive family dynamics and provide support, guidance and coaching to the families and volunteers participating in the BBBS programs. The FRMSS will be a liaison and a resource for referrals to other community partners in order to meet the ongoing needs of our clients and families.
 
Performance Measures:  The successful incumbent will produce positive outcomes in the following areas: match closure rate, match retention rate, average match length, volunteer rematch rate, and customer satisfaction. 
 
 
 
                            ESSENTIAL DUTIES AND RESPONSIBILITIES (IN PRIORITY ORDER)
Continually assess the match relationship focusing on: child safety, match relationship development, positive youth development and volunteer satisfaction. Real and/or potential problems and barriers are identified, addressed and resolved as early as possible. Match support is provided on a frequency according to BBBS Standards, at a minimum. 
Assess and provide for individual training needs, information and support needs for each match participant to assure a positive youth development experience for the child, and successful and satisfying experience for the volunteer
Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.
Develop strategic interventions to identify and strengthen match relationships that require extra support to continue to grow.
Along with other staff, develop, promote and implement individual and group match activities to support ongoing volunteer involvement with the child and agency affiliation through individualized recognition, annual events, and reengagement strategies.
Effectively utilize surveys (YODP, COS, YOS) to assess match impact on youth development.
Conduct exit interview by phone with all parties at match closure.  Assess reasons for match closure and re-match potential.   When match terminates pre-maturely or unexpectedly confer with supervisor for third party assessment.    
Share with development and/or marketing staff potential partnership relationships as discovered through volunteers’ and parents’ employers and affiliations.  
Identify and promote re-engagement of volunteers as Bigs, board members, and donors in other volunteer capacities.
Consult with other service delivery staff and/or supervisor as appropriate.
To ensure quality services and measurable outcomes, maintain accurate and timely records for each match according to standards and utilize technology to report, synthesize and analyze data.
Connect with parents of clients on a personal but professional level in order to meet any needs by connecting them with local resources and referring to other social services.
Make home visits in order to complete Match Support Contacts or assess family needs.
Reduce risk factors and increase protective factors for youth and families ultimately preserving & strengthening the family unit and ensuring that youth stay in the home with parents/guardians who have the skills, knowledge, ability and support to met the needs of the youth as well as the family.
Other duties as assigned
 
EDUCATION& RELATED WORK EXPERIENCE
Education Level:
(minimum & preferred educational requirements necessary to perform this job successfully)
Minimum Bachelors degree required. Degree in social services, sociology, psychology, family dynamics or related field preferred.
 
Years of Related Work Experience :
(minimum & preferred related work experience necessary perform this job successfully)
Assessment and relationship development experience with child and adult populations; understanding of child development and family dynamics.  Must have car, valid driver’s license, and meet state required automobile insurance minimums.
 
Skills and Knowledge
  Required Preferred
Proficiency in Microsoft Office; including Word, Outlook, and Excel. X  
Excellent oral and written communication skills reflecting solid customer service both in-person and telephone. X  
Ability to form and sustain appropriate child, adult volunteer-based relationships based on positive youth development and volunteer satisfaction X  
Ability to effectively assess and execute the following relational support skills: guiding, supporting, confronting, advising and/or negotiating X  
Ability to relate well in multicultural environments; X  
Ability to effectively collaborate with other volunteer match staff; X  
Ability to use time effectively; X  
Ability to focus on details. X  
Ability to collect meaningful data and draw solid conclusions. X  
 
 
                TRAVEL REQUIREMENTS
 
 
10%
 
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
(Describe any specific work place conditions and/or physical abilities that are related to and/or required by
this job)
Routine office environment.  Flexible work hours to meet customer needs Occasional travel to local communities and neighborhoods. May need to attend occasional out of town conferences & trainings.
 
 
Core Competencies
 
High Performance Indicators
 
Customer Focus
 
Able to build strong working relationships with agency staff and matches; identify unexpressed customer needs and
potential solutions to meet those needs; independently anticipate and meet customer match support needs;
prioritize work in alignment with the needs of the match; use match knowledge and feedback to improve the
effectiveness of own support results.
 
Problem Solving & Analysis
 
Able to gather appropriate data and diagnose the cause of a problem before taking action; separate causes from
symptoms; apply lessons learned from others who encountered similar problems or challenges; anticipate problems and develop contingency plans to deal with them; develop and evaluate alternative courses of action.
 
Flexibility & Achieving Change
 
Able to positively deal with changes that affect job requirements or work assignments; adapt to shifting priorities in response to the needs of matches; quickly recognize situations/conditions where change is needed; remain calm and professional in emotionally charged interactions; work to clarify situations where information, instructions, or objectives are ambiguous; support organizational change.
 
 
Continuous Improvement & Gets Results
 
Able to identify and apply "best practices" in own work; improve efficiency by planning and organizing work
effectively, eliminating barriers and streamlining work processes; monitor, evaluate and track own performance;
adapt work practices in order to meet goals and deadlines; persist in the face of ongoing obstacles or setbacks;
accept responsibility for the quality and outcomes of own work.
 
 
Decisiveness & Judgment
 
Able to demonstrate sound judgment in routine, day-to-day decisions; think critically to make decisions and take
action, even in non-routine situations; rapidly make reasonable assessments with limited information; consider
impact of various options when making decisions; use sound judgment in deciding whether to make a decision or
escalate it to a supervisor for additional consultation.
 
Open Communication
 
Able to use active and attentive listening to confirm understanding; coach others through the use of reflective
questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to
date.
 
Strategic Alignment
 
Able to align own work objectives with the organization's strategic plan or objectives; take organizational priorities
into consideration when making choices and trade-offs in own work; act with an understanding of how the
community affects the business and how own actions and decisions affect other jobs or outcomes; maintain
perspective between the overall picture and tactical details.
 
Valuing Diversity Able to seek out and work effectively with others who have diverse perspectives, talents, backgrounds, and/or styles; contribute to a team climate in which differences are valued and supported; challenge any stereotyping or offensive comments; seek and respond to feedback from others about his/her own behavior that might be perceived as biased.
 
 
Equal Employment Opportunity
 
BBBSA provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, gender, gender identity, sexual orientation, or non-disqualifying physical or mental handicap or disability.
 
Americans with Disabilities Act
 
Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation.  The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
 
 
Job Responsibilities
 
The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBSA may change the specific job duties with or without prior notice based on the needs of the organization.
 
 
 
 
ACKNOWLEDGEMENTS
Creation Date:                                                                                  Revision Date:
Supervisor:   I have approved this job description and reviewed with my employee.
 
 
Signature:                                                                                         Date:
 Employee:  I have reviewed this job description with my supervisor and acknowledge receipt.
 
 
Signature:                                                                                         Date:
Human Resources:
 
 
Signature:                                                                                         Date:
  

Big Brothers Big Sisters Application for Employment                       
Date:_____________________
 
Were you referred by anyone?  If so, by whom:________________________________________________
 
 
Name:_________________________________________________________________________________
           (first)                                             (middle)                                       (last)
 
Home address:__________________________________________________________________________
                              (street)                                                               (city, state, zip)
 
Cell Phone:_______________  Email:_______________________  SS#__________________________
Best place and time to reach you:___________________________________________________________
Dates available for work: ____/____/____                       Type of employment desired:  FT      PT      Temp
Will you work overtime(if required)?  Y   N             Will you work weekend and evenings(if required) Y  N
Have you ever been convicted of a felony?  Y  N   Please list all traffic and criminal convictions: ______________________________________________________________________________________
(Such conviction may be relevant, but does not necessarily bar you from employment)
 
Do you possess a valid Alabama Driver’s License?  Y   N  State and number:________________________
 
EDUCATION
School Name & Location Date Attended GPA
Class Rank
Major Degree or Diploma
High School  
 
       
College  
 
       
Other  
 
       
 
OFFICE SKILLS: Computer Skills (list software) __________________________________________
 
 _____________________________________________________________________________________
 
EMPLOYMENT HISTORY:  Begin with most recent, please list last four employers, assignments or volunteer activities including military experience.  Explain any gaps in employment in the comment section below.
Company name, address, phone#
 
 
Date started Date left
Your position & duties
 
 
Wage per hour Wage per hour
Supervisor’s name & title
 
 
Reason for leaving  
Company name, address, phone #
 
 
Date started Date left
       
 
Your position & duties
 
 
Wage per hour Wage per hour
Supervisor’s name & title
 
 
Reason for leaving  
Company name, address, phone #
 
 
Date started Date left
Your position & duties Wage per hour Wage per hour
 
 
Supervisor’s name & title
 
 
Reason for leaving  
Company name, address, phone # Date started Date left
 
 
Your position & duties Wage per hour Wage per hour
 
 
Supervisor’s name & title
 
 
Reason for leaving  
       
Comments:_____________________________________________________________________________
May we contact the employers listed above?  Y or N  If no, indicate which one you do not wish us to contact________________________________________________________________________________
REFERENCES: Please list three business/work references who are not related to you and are not listed as previous employers.  If not applicable, list three school or personal references who are not related to you.
Name & Title Company/Address Phone Years acquainted
       
 
       
 
       
 
Name of friends or relatives affiliated with Big Brothers Big Sisters________________________________
List other relevant skills, qualifications, interests, volunteer activities: ____________________________________________________________________________________________________________________________________________________________________________
List any professional organizations to which you belong: ________________________________________
How many days did illnesses, injuries, or disabilities keep you from work last year:  __________________
List any serious illnesses, injuries, or disabilities:_______________________________________________
In case of emergency notify:_______________________________________________________________
 
I Certify that the information given herein is true and complete to the best of my knowledge and that falsification of this form is considered just cause for dismissal, should I be employed.
 
 
______________________________________________________  _______________________________
Signature of Applicant                                                                           Date
 
BBBS of the Shoals is an Equal Opportunity Employer.  No person shall be discriminated against in employment because of race, sex, age, gender identity, ethnic origin, religion, or non-job related medical condition or handicap.

Send RESUME and completed application to gina@bbbsshoals.org